COVID 19- Health and Safety Risk Assessment for September 2020 Return

DRAFT COPY

 School/ Setting Burnage Academy for Boys Date of Assessment 14/07/2020
Assessment Completed By K Harrison (Headteacher) , H Carter (Deputy Headteacher), M Rogers (Deputy Headteacher) T Merzougui (Director of Finance), K Cooper (Business Support Manager)

Staying COVID Secure – Our Commitment

We recognise the risk posed by Coronavirus (COVID-19) to our staff, pupils and their families. Control measures to minimise the risk of infection and the transmission of the virus are provided in this Risk Assessment.
We will ensure, as far as is reasonably practicable, the Health, Safety and Wellbeing of our staff and pupils.
We will share this Risk Assessment and its findings with employees and consult on its contents.
We will continue to comply with all relevant Health and Safety Legislation.
Our Employees

 

Our Employees
Ref Control Measure Yes No N/A Actions Taken – Details / Further Information
01 Any employee or persons within their household that has coronavirus (COVID-19) symptoms, should not attend school/ setting. They should self-isolate immediately and arrange to have a test. All staff have been forwarded the Risk Assessment and advised to read it.

All staff have been advised to follow government guidelines from PHE/NHS. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/

https://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm.

In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

02 Any employee who has tested positive for COVID 19 should not attend school/ setting for 7 days from the onset of symptoms.

If the test is positive but the employee has not had symptoms, they should self-isolate for 7 days from the date of the test.

All staff have been forwarded the Risk Assessment and advised to read it.

All staff have been advised to follow government guidelines from PHE/NHS. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/

https://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

03 Any employee who develops COVID-19 symptoms during the school day should be sent home as soon as possible and should arrange to have a test. All staff have been forwarded the Risk Assessment and advised to read it.

All staff have been advised to follow government guidelines from PHE/NHS. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/

https://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

04 An individual risk assessment will be completed for all staff that have characteristics that increase their potential risk from coronavirus (COVID-19), as set out in the COVID-19: review of disparities in risks and outcomes report. Sample assessment template provided by Directorate for Children and Education Services We are using the MCC template in order to complete individual risk assessments. These are offered to all staff and completed with colleagues who self-identify as having a characteristic which increases the potential risk from COVID-19.
05 We regularly contact / keep in touch with colleagues who are self- isolating/ working from home and monitor / support both their Physical and Mental Health & Wellbeing The Employee Assistance Programme will be promoted as a tool for all colleagues to access.

We will do regular zoom video calls to staff unable to attend site due to self-isolating.

06 We provide suitable information and equipment to work at home safely and effectively including those staff who require additional aids and adaptations. Laptops will be are available to support staff to be able to work from home safely.

We comply with the DDA guidance to support colleagues with specific needs, completing risk assessments as required.

07 If a pupil has anyone within their household that has coronavirus (COVID-19) symptoms, should not attend school/ setting. They should self-isolate immediately and arrange to have a test. This guidance will be communicated to all stakeholders in the plan of the September return and in communications with parents and students.

We will ensure this is available in community languages.

In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

08 Any pupil who has tested positive for COVID 19 should not attend school/ setting for 7 days from the onset of symptoms. If the test is positive but the pupil has not had symptoms, they should self-isolate for 7 days from the date of the test. This guidance will be communicated to all stakeholders in the plan of the September return and in communications with parents and students.

We will ensure this is available in community languages.

In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

09 Any pupil who develops COVID-19 symptoms during the school day should be sent home as soon as possible and should arrange to have a test As per the plan for full re-opening in September, any pupil who displays COVID-19 symptoms during the school will be isolated in the ventilated room in reception, their parents called to collect and them and return home as soon as possible.

The family will be given information about arranging to have a test and should book a test as soon as possible. They should let school know the outcomes of this test as soon as they have been received.

KC to be central record holder of Covid -19 cases. HLs to report any pupil cases to KC.

10 Remote/distance learning contingency arrangements for all pupils should be maintained in case of school/ year group closure during any local COVID 19 outbreak. Home learning section of the school website has been built and is used frequently by pupils. School email accounts for all pupils are being created to promote further use of online learning through Microsoft teams in the event of future school closures.

Paper work packs – containing the same differentiated work as is set online – will also be made available on a two-weekly cycle so that students without internet/device access are not further disadvantaged.

11 Pupil groups should be arranged to enable the school to deliver the full range of curriculum subjects and students to receive specialist teaching.

At primary school, and in the younger years at secondary (key stage 3), schools may be able to implement smaller

groups the size of a full class. If that can be achieved, it is recommended.

In secondary schools, and key stage 5, the groups are likely to need to be the size of a year group.

Children are kept in their groups for the majority of the classroom time, but mixing into wider groups is allowed for specialist teaching, wraparound care and transport.

Pupils will enter the building in a specific entrance for their year group. Pupils will have their lessons in a specific area of the school – a year group bubble. Y11: English, Y10: Maths, Y9: Science, Y8: Ground floor, plus 111, Y7: Humanities. Pupils will move to practical subject classrooms as appropriate with priority given to the KS4 timetable. Pupils will have break / lunch times with their year group – these will be staggered and where 2 year groups have lunch at one time, will be fully staffed to ensure pupils can’t mix between year groups.

 

12 School Behaviour Policy and expectations should be updated to reflect COVID measures and communicated to all staff, pupils and parents. School behaviour policy is being updated in July 2020 and will be communicated to all staff, pupils and parents in August / September 2020. In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.

 

 Our School Capacity, Access and Egress
Ref Control Measure Yes No N/A Actions Taken Details / Further Information
13 Designated Entrance and Exit Points to the Building (for each year group of pupils where possible or where not possible for certain year groups to avoid all pupils using the same entrance/ exit). Each year group will have a specific entry and exit point. This will be communicated to all staff, pupils and parents in re-opening communication. Each entry to the school building will be staffed a member of LG. In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.
14 Increased number of Entrance and Exit Points to the Building (external class room doors should be used where possible). Each year group will have a specific entry and exit point. This will be communicated to all staff, pupils and parents in re-opening communication. Each entry to the school building will be staffed a member of LG. In the first week, this will be part of the form time programme and as messages delivered on the INSET days in September.
15 Develop, share and display drop off/ collection protocols e.g. one way system and one parent/carer only to drop off/ collect child. (Ensure children are dropped off at school gates rather than coming into school playground, older KS2 children are encouraged to walk to school by themselves). Arrangements for safe travel to and from school will be communicated with staff, students and parents. This will be re-circulated prior to September. Pupils are asked to walk or cycle to school where possible and to avoid public transport.

Parents will be asked not to wait at the school gates.

16 Restrictions on access to school/setting by third parties (parents, members of the public, visitors etc.). Appointments for school visits, reduced numbers in school reception area (one in/ one out) etc. All non-emergency maintenance to be carried out when school is closed to students and staff, where possible

Suppliers to be issued with school visiting protocols

Remind staff taking deliveries to wipe down goods with wipes and sanitize hands afterwards

The reception area has a person capacity display and clear markings and signage to promote social distancing

17 Stagger drop off and finish times, lunch and break times for each cohort/group where possible.

If not possible for each year group, consider;

for Primary EYFS & KS1/ KS2,

for Secondary KS3/ KS4/ 6th Form.

This could include condensing / staggering free periods or break time but retaining the same amount of teaching time, or keeping the length of the day the same but starting and finishing later to avoid rush hour.

All pupils will arrive for the same start time but will have staggered breaks / lunches. Y7 and Y8 will leave 10 minutes prior to the end of the day, 5 mins for Y9.

 

Travel to and from School (including Public Transport and School Buses)
18 All staff/ pupils should be advised to walk/ cycle to school and avoid wider public transport where possible. (School buses are not classed as wider public transport- see below). This will be communicated with parents and pupils in the re-opening letter for September. Staff will be advised of walking / cycling where possible in the re-opening plans.
19 Pupils on dedicated school buses should wherever possible:

– Sit together in their year groups,

– Ensure hands are sanitised on boarding/ disembarking

– Use face coverings where appropriate, for children over the age of 11. E.g. if likely to be in close contact with people outside of their group.

 

All pupils will be advised to wear face masks on public transports.

Pupils will be advised not to mix between year groups on public transport routes.

Where it has to be used, information will be shared regarding conducting yourself safely whilst using it, including the need to wear a face covering.

Guidance on removing and disposing of/storing the covering on entering the school site, including sanitizing your hands, will be shared with parents and students prior to returning in September. This detail is included in the full plan and will be gone through with colleagues on INSET.

This will also be covered with pupils as part of the form time programme on the first day back.

20 Assurance should be sought from school bus providers of additional cleaning regimes and that a COVID secure risk assessment has been completed. School to seek assurance from our Y7 school bus provider (Bullocks) of additional cleaning regimes and that a COVID secure risk assessment has been completed.
21 Close liaison is in place for statutory ‘Home to School Transport’ with the Local Authority, school and private providers. Assurance should be sought that additional cleaning regimes are in place and a COVID secure risk assessment has been completed. SENCO to request risk assessments.
22 Parent survey to be completed to confirm mode of transport used by pupils, route to school and any potential alternatives.

Where there is heavy use of ‘wider public transport’ on specific routes, consideration should be given, in conjunction with TfGM and the Local Authority to the commissioning of school buses. E.g. a large proportion of pupils attend a school in North Manchester but live in East Manchester and currently use public transport.

To collect the most up to date information that we have on SIMS and then to seek further updates in communication with parents/carers for start of term. Clear messages to be communicated regarding walking and cycling to school. Signs on school gates indicating social distancing waiting spaces and expectation that students leave the school site and do not congregate at the school gates.

We have liaised with TFGM regarding buses.

23 Families and pupils that have no alternative to use wider public transport are referred to the safer travel guidance for passengers Communication will be circulated to discourage the use of public transport. Where it has to be used, information has been shared regarding conducting yourself safely whilst using it, including the need to wear a face covering.

Guidance on removing and disposing of/storing the covering on entering the school site, including sanitizing your hands, will be shared with parents and students prior to returning in September. This detail is included in the full plan and will be gone through with colleagues on INSET.

This will also be covered with pupils as part of the form time programme on the first day back.

https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers

24 There should be a process in place for removing face coverings when pupils and staff who use them arrive at school:

Pupils/staff instructed not to touch the front of their face covering during use or when removing them, wash hands immediately on arrival, dispose of temporary face coverings in a covered bin or, place reusable face coverings in a plastic bag they can take home with them, and then wash their hands again before going to their classroom.

As per the most recent guidance on 28th August 2020 staff and pupils have been instructed to wear masks in communal areas of the school as per the city’s status of lockdown requires during lesson changeovers, starts, breaks indoors and end of school. During teaching periods when traffic is reduced staff wearing of masks in corridors will be voluntary as social distancing can be adhered to. Teaching Assistants will be allowed to wear PPE including masks in the classroom to work in close proximity with students.

 

 

Physical / Social Distancing in the Building

 

Ref Control Measure Yes No N/A Actions Taken- Details / Further Information
25 Classrooms are organised maintaining space between pupils/ children/ adults where possible: small adaptations are made to the classroom to support distancing. Including seating pupils side by side and facing forwards, rather than face to face or side on, In secondary schools, teachers should stay at the front and maintain 2m distance. Classrooms are organised so that all desks are facing the front of the room, where possible. Teachers are expected to stay at the front of the room and maintain 2 metre social distancing, where possible. Reminders about maintaining social distancing will be given and posters in classrooms will remind staff and students of this. Support staff will be directed as appropriate in the classroom.
26 Reduced movement around school-

– Timetabling ensures that groups are kept apart and movement around the school is kept to a minimum. Consideration has been given to the avoidance of creating busy corridors, entrances and exits. Staggered start and finish times, break and lunch times have been considered, together with ensuring appropriate time for cleaning surfaces and equipment.

 

Pupils will be taught in year group bubbles with staff moving to the lessons. Break and lunchtimes will be staggered. Pupil movement out of the bubble areas will be restricted to KS4 practical lessons and KS3 on occasion.

Increased frequency of cleaning will take place throughout the day and after school.

27 Older pupils are regularly reminded of the need to socially distance. E.g. Posters are located throughout school. There will be visual reminders around the school. There will be frequent verbal reminders.
28 Communal gatherings of more than one year group should be avoided. E.g. Collective worship, if applicable, should be contained to one bubble/ year group.

Dining Hall should be kept to one year group/ class where possible. If not possible for each year group, consider;

for Primary EYFS & KS1/ KS2 ,

for Secondary KS3/ KS4/ 6th Form.

Determine if pupils will be having a school meal, if pupils bring a ‘packed lunch’ this should be eaten in their class room/ zone reducing numbers in the dining hall.

Prayer rooms will be established in each of the bubble areas of the school.

Pupils will be required to eat with their year group in either the dining hall or main hall.

29 Due to the increased risk of infection in music lessons (singing, playing wind or brass instruments), these lessons should be outside wherever possible, in groups of no more than 15, instruments should not be shared and pupils should stand back to back or side by side. Music is not taught as a discrete part of our curriculum.

Peripatetic lessons will be postponed until after October half term in the first instance.

30 Pupils should be kept in consistent groups for PE. Outdoor sports should be prioritised and large indoor spaces should be used where it is not. PE department have a clear plan for fitness and cross country based lessons. The gym will not be used. The sports hall will be used for one group at a time.
31 Stagger the use and limit the occupancy of staff room and offices by employees and ensure staff maintain social distancing of 2m. If not possible 1m plus additional controls. The LRC will be an area for staff to rest and prepare lessons. An urn will be provided for tea and coffee for staff in the LRC. Staff to be provided with water in the LRC.

Staff to use reasonable judgement regarding the capacity of the LRC.

32 Kitchen staff maintain social distancing of 2m in the kitchen. If not possible 1m plus additional controls. Kitchens must comply with the guidance for food businesses on coronavirus (COVID-19). The maximum capacity for the kitchen is displayed on the doors to the kitchen.

Kitchen rotas have been drawn up to support colleagues observing social distancing.

Handling deliveries protocols have been devised and shared with suppliers and with kitchen staff taking in deliveries.

PPE is available for colleagues as required.

There are increased dining spaces so as to reduce the number of children accessing the serveries at any one point.

There are sanitising stations in the kitchen and at the entrances too.

The guidance will be followed. There will be posters reminding staff to maintain social distancing as far as possible.

Signs remind colleagues to observe appropriate hand hygiene.

33 Use of Small Meeting Rooms and Confined Areas (including Photocopier / Printer/ Storage areas) by more than one person prohibited. Peripatetic music rooms are not to be used for lessons or meetings. They will be reserved as Covid isolation rooms in the event of suspected cases as part of our first aid systems

The meetings room is only to be used with social distancing measures safely in place.

34 Non Essential repair / contracted works in buildings to be carried outside school hours. All non-emergency maintenance to be carried out when school is closed to students and staff, where possible

Suppliers to be issued with school visiting protocols

Works will be scheduled to take place outside of the hours and areas in use during this arrangement

Our suppliers sign in when on site so are able to adhere to test and trace requirements in the event this becomes necessary

35 Reduction in lift use with priority given to employees or children with disabilities, relevant existing health conditions or those who are pregnant. Staff encouraged to use stairs. Signs to be displayed limiting use to one person at a time.

Signs outside all lifts stating that only one person can use at any one time.

36 Staff that assist pupils with AGP (aerosol generating procedures) have appropriate AGP PPE. Any procedures are done in a separate, ventilated room where possible.

(Refer to health colleagues if this is applicable).

N/A

 

Download

 BAfB_Covid-19 RA Schools Settings September 3rd 2020