Vacancy for an Attendance Officer

Mission Statement

An inclusive school where students, staff and families all work together to ensure that boys will be the best they can be.

Vacancy for Attendance Officer

Application Close Date: Monday 4th November 2024 9am

Interviews:  Week commencing 11th November 2024

Start Date: As soon as possible 

To monitor and report on whole-school attendance data, analysing data to identify key areas of concern. To work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue.

Job Description

MAIN PURPOSE OF THE JOB

• To collate information and maintain the student attendance records.
• To be responsible for the implementation and operation of the computerised attendance and registration data systems, including Sims, Iris Reach and the production of attendance data.
• To meet with students individually to discuss attendance as and when needed.
• To provide attendance administrative support ensuring that records are up to date and accurate.
• To monitor and analyse attendance data and report on trends.
• To work in co-operation with other relevant staff e.g. SLT, Data Examinations Manager, IT Network Manager, - home visits etc. as
• necessary.
• To deal with internal and external queries in an efficient and effective manner.
• Flexibility to meet rapidly changing priorities.
   

Duties and responsibilities

Main duties and responsibilities are indicated here. Other duties of an appropriate level and nature will also be required.

1) Responsibility for maintenance of the electronic registration system, including:

• Highlighting system faults to the Network Manager.
• Keeping electronic registration system running accurately, liaising with the systems helpdesks when necessary to correct faults and resolve problems, briefing the Network Manager on the outcome and whether any issues remain outstanding.
• Providing staff training on the electronic registration system.

2) Responsibility meeting students individually, setting targets, promoting attendance as part of our whole school approach and arranging rewards.

3) Responsible for the production of attendance data as necessary:

• Providing attendance and registration data reports and information, as requested, by the SLT, Form Tutors, Heads of House, Teaching Staff and the Local Authority.
• Using Sims to access student timetables and contact details and Irish Reach for communicating with parents.
• Following up unexplained absences by phone call or email on a daily basis.

4) Responsibility for arranging meetings with parents and pupils along with House Leaders as and when necessary.

5) Provision of attendance administration, including:

• Using information technology and word processing equipment to create and maintain computer systems relating to pupil data and any other information system.
• Working closely with designated Year Group(s)/Form Tutors on pupils’ attendance. Making telephone calls, arranging appointments and sending letters as required.
• Inputting and manipulating a variety of data on databases, e.g. Sims, as required.
• Checking the registers during each lesson, including AM and PM on a daily basis and chasing up any that are not marked.
• Recording lateness and reasons for absence in Sims; updating records with information received from Form Tutors and Heads of House.
• Liaising with the relevant staff to ensure that the teaching groups remain accurate and are kept up to date.
• Organising appointments by telephone/letter.
• Inputting attendance data from manual registration copies.

​6) Responsibility for monitoring whole academy student attendance and observing trends, analysing student absence data on relevant year groups.

7) General

• To prepare meeting agendas and take minutes, notes of key discussions and action points and distribute, as required.
• To be a flexible member of the Administration Team, covering colleagues’ duties as required.
• To attend Training and Staff Meetings as required.

8) Other

• To undertake appropriate personal training.
• To ensure that all duties and responsibilities are discharged in accordance with the academy’s Health & Safety at Work Policy.
• To comply with the academy’s Equal Opportunities, Safeguarding, Confidentiality, Security and other policies, assisting with their development and promotion within the academy, reporting all concerns to an appropriate person.
• To undertake additional duties and responsibilities that may arise from time to time, commensurate with the scope and grade of the post.

EQUAL OPPORTUNITIES STATEMENT

Adhere to the Academy’s Equal Opportunities policies and ensure anti-discriminatory practice within the service area.

COMMENSURATE STATEMENT

Undertake any other reasonable duties commensurate with the grade as determined by the manager.

SAFEGUARDING

To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures adopted by the academy and the local authority.

This Job Description is not prescriptive in that the needs of the academy may change and this could necessitate revision in the future and amendment at any time, after consultation.

Person Specification

Knowledge

• Good working knowledge of Sims or similar management information system.
• Good understanding of basic statistics and the presentation of data.
• Knowledge of data protection legislation.

Qualifications and Experience

• Experience of working with attendance in a school setting.
• Experience of working under pressure and working flexibly, responding to changing priorities.
• Administration experience, including word processing, answering the telephone, filing.
• Experience of dealing with parents, members of the public over the phone and face to face.

Leadership and Management Framework

Achieving Results

• Sound organisational skills.
• Ability to maintain effective and accurate records and analyse them.
• Ability to work independently and use initiative when appropriate.
• Ability to pay close attention to detail.
• Flexibility and ability to work as part of, and contribute to, the Academy’s Administrative Team.
• An understanding of the necessity for maintaining strict confidentiality, where appropriate.
• Resourcefulness, enthusiasm, patience and a personable manner.

Personal qualities

• Willingness to provide the best possible opportunities for all pupils
• Organised, proactive and self-motivated
• Good time management skills
• Commitment to upholding and promoting the ethos and values of the school
• Ability to work under pressure and prioritise effectively
• Ability to maintain confidentiality at all times
• Committed to safeguarding, equality, diversity and inclusion

How to Apply:

All applicants must complete a school application form as CV’s cannot be accepted due to school’s commitment to safeguarding

Please refer to the ‘job description’ and ‘person specification’, addressing your qualities and suitability for the post. The application should also include a supporting letter of no more than 2 sides of A4 showing how you meet the person specification.

Please email completed school applications forms and supporting letter to recruitment@burnage.manchester.sch.uk

Please note the school will not accept any calls/CV’s from agencies in regards to this advertisement.

Burnage Academy for Boys is committed to safeguarding and promoting the welfare of students.  The posts are subject to pre-employment and Disclosure and Barring Service (DBS) checks.

The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 applies to this role due to working with children and young people. An Enhanced DBS check is required and all caution and convictions must be listed, including those that are 'spent'. Full guidance can be found here: Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975 - GOV.UK (www.gov.uk)