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Business Support Manager

The school are seeking to appointment a Business Support Manager, Scale Grade 10 (Point 49)   -  three days per week, all year round.

 

 Experience required for this post: 

  • The applicant must have relevant experience on budgeting, processing financial data, report analysing, performing end of year accounts closure (accruals, prepayment etc.) on FMS6 and similar applications.
  • Considerable experience of working in a financial background at a senior level and managing other staff.

 

The Closing date for this position is Friday 23rd February 2018 at 9.00am. 

 

Job Description

1.0      Salary:  Grade 10 (BAfB’s Admin Support Staff scale), Point 49. (3 days per week – AYR)

 

2.0      Line of Responsibility

The post holder will be directly responsible to the Director of Finance. Apart form other colleagues the main contacts of the job are the head teacher, teaching staff, other support staff, pupils, parents, governors, LA, ESFA and outside agencies.

 

3.0     Main Purpose of the Job

3.1   To support the Director of Finance, organise and supervise financial and administrative systems within the school and to contribute to the planning, development and monitoring of financial support services within the school.

3.2    To work collaboratively with all staff and parents in order to support pupil well being and to promote the five outcomes of Every Child Matters.

3.3    To Provide support to the Director of Finance, in her/his role as Chief Finance Officer, in ensuring that value for money is achieved at all times in the delivery of the Academy’s aims and objectives.

3.4    To assist the Director of Finance in promoting the highest standards of business ethos and strategically ensuring the most effective use of resources in support of the Academy’s learning objectives.

3.5    To assist the Director of Finance in establishing the policies, systems and procedures through which the Academy's aims and objectives will be achieved, including the continuing development of strategic and resource plans.

3.6    The Line Management of any staff falling under this post holder’s remit including their induction, training and appraisal.

3.7    Supporting and encouraging the Academy’s ethos and its objectives, policies and procedures.

 

4.0    Duties and Responsibilities

Main duties and responsibilities are indicated below. Other duties of an appropriate level and nature may also be required, as directed by the Director of Finance. Please note that the post holder may exceptionally be required to work outside of normal Academy working hours for meetings and emergencies.

 

5.0    Conditions of Employment

5.1     The above responsibilities are subject to the general duties and responsibilities contained in the written statement of conditions of employment [the Contract of Employment].

5.2     The post holder is required to support and encourage the Academy’s ethos and its objectives, policies and procedures as agreed by the Governing Body.

5.3     The post holder will uphold the Academy's policy in respect of Child Protection and Safeguarding matters.

5.4     The post holder will be subject to all relevant statutory and institutional requirements.

5.5     The post holder may be required to perform any other reasonable tasks, after consultation.

5.6     This Job Description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so constructed.

5.7      This Job Description is not necessarily a comprehensive definition of the post. It will be reviewed as and when necessary and it may be subject to modification at any time after consultation with the postholder.

5.8      The post holder may be required to participate in the Academy’s Appraisal Scheme.

 

6.0    Job Specification

6.1    Operational

· Attend meetings of the Finance Forum, Governors’ Finance & Audit Sub-Committees as required.

· Understand the effects and implications of ESFA’s financial regulations for current and future initiatives and ensure that resources are organised and used appropriately.

· Support Director of Finance in managing the financial implications of human resources and changes in roll numbers and funding, ensuring effective deployment of financial resources to meet the current and future needs of the Academy.

· Keep up to date with developments and changes in legislation and guidance, and communicate appropriate information to Director of Finance, Staff and members of Governing Body.

· Advise the Director of Finance as appropriate.

 

6.2  Finance and Accounting

· To assist the Director of Finance in preparing the Academy’s annual Budget for consultation with the Headteacher and submission to Governors for review and approval.

· To assist the Director of Finance in maintaining a strategic Financial Plan that indicates trends and requirements of the Academy’s development plan and shall forecast future years’ budgets.

· To assist the Director of Finance in pursuing and maximising income and sponsorship generation opportunities including appropriate investments, the preparation and submission of applications and bids and fundraising.

· To monitor income and expenditure in relation to the Academy’s Budget and produce regular reports for the Director of Finance, Headteacher and the relevant Governors’ Sub-Committee/s.

· To identify and inform the Director of Finance of significant variances to budget, outlining reasons and options available for corrective action.

· To manage and monitor all contracts, leases, service level agreements and relationships with relevant service providers.

· Be conversant with the general principle of taxation applicable to the Academy and the financial implications of Company and charitable statuses.

· Liaise with budget holders and advise them on matters relating to their budget/s.

· Assist Director of finance in keeping all Academy’s accounts, prepare income and expenditure reports in accordance with the ESFA financial regulations and prepare accounts for submission to the Academy’s External Auditors.

· To be responsible for the preparation, publications and returns of complex forms to the ESFA, LA and other agencies and stakeholders within statutory guidelines

· Arrange and coordinate the annual audit, liaising with all parties involved and ensuring that the year-end financial statements conform to the required standard and are submitted to Companies House and the ESFA in good time.

· Maintain and oversee all bank accounts including the Academy’s credit card/s, overseeing the monthly reconciliations and reporting banking errors to Director of Finance.

· With the Director of Finance, ensure that the Academy’s Financial Procedures Manual and relevant finance policies are reviewed and updated as necessary so that it reflects the requirements of the DfE in the Academies Financial Handbook as provided by the ESFA.

· Identify developments in systems or processes and maintain documentation to support manual procedures.

· Assist Director of Finance in reviewing issues identified and propose resolution to address weaknesses, where necessary, in the Academy’s Financial Procedures.

· Assist the Director of Finance in ensuring compliance with the Internal Controls framework and identify and escalate instances of non-compliance to support the work of the Responsible Officer in performing periodic reviews of transactions.

· Ensure accurate VAT accounting and payment, and that VAT reclaim returns are submitted, as required.

· Be responsible for cashflow projections and monitor all elements of cash handling including overseeing collections and disbursements, banking and security.

· Review and monitor payroll reports liaising with the Head of Human Resources as required.

· Be responsible for the placement of orders ensuring they are processed through the Academy’s computerised finance accounting package.

· Scrutinise payment of invoices and statements of accounts in conjunction with the nominated staff members.

· Carry out and keep analyses of costs and other statistical information.

· Assist Director of Finance in ensure that all necessary returns, reports and documentation are completed accurately within time constraints including bids, reports to Governors, and statistical returns [internal and external].

· Ensure the maintenance of good financial records and when documents are archived that they can be identified and retrieved.

· Assist the Director of Finance in his responsibilities for the Cashless System and online Payment system operation, working with the Provider, Site, ICT network, Data Manager and users.

 

6.3   Administration

· To be responsible for the implementation and maintenance of administrative support systems and procedures in the event of changes in legislation and / or management structures in order to meet the needs of the school

· To respond independently to complex correspondence

· To oversee arrangements for external and internal audits and ensuring that company records and administrations are carried out in accordance with requirements and advising Director of Finance as necessary.

· To benchmark systems and information to assess trends and make appropriate recommendations.

· To prepare yearly accounts, liaise with internal and external auditors.

· To use the agreed budget to actively monitor and control performance to achieve value for money

· To identify and inform the Director of Finance of the causes of significant variance(s)  and to support a prompt corrective action

· To assist Director of Finance in putting formal finance agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules

· To assist Director of Finance in monitoring the effectiveness and implementation of agreements

· To propose to Director of Finance revisions to the budget if necessary, in response to significant or unforeseen developments

· To provide ongoing budgetary information to director of Finance and relevant people

· To assist Director of finance to present timely and fully costed proposals, recommendations or bids

· To advise the Director of Finance if fraudulent activities are suspected or uncovered.

· Assist in the establishment and use of effective methods to review and improve administrative systems within the Academy.

· Ensure that all necessary returns, reports and documentation are completed accurately within time constraints, claims, bids, reports to governors, and statistical returns [internal and external].

· Collate information, statistics and prepare reports as required by the Director of Finance.

· Undertake responsibility to ensure that all manual and computerised records and filing systems relating to all areas within the remit are maintained as required.

· Process, input, extract and analyse information relating to all areas within the remit from the Academy’s database system/s.

· Ensure compliance with data protection regulations (GDPR).

· Deal with correspondence relating to all areas within the remit promptly and as required.

 

6.4    Organisation

· To contribute to the development of training programmes / learning opportunities and mentoring for support staff

· To prioritise and organise own workload and that of other staff to meet conflicting deadlines in consultation with the operational needs of the school

 

6.5    Estate Assets and Services

· Assist in the monitoring of school assets by ensuring that they are properly recorded, regularly updated and valued for audit and valuation purposes.

· Assist in maintaining all Academy insurances in all forms including assessments, claims and administration.

· Assist in the implementation of an effective damage and loss-prevention strategy to reduce insurance and overall costs to the budget.

 

7.0      General

· Attend Academy events as required.

· Participate in Academy emergency procedures, including the implementation of effective evacuation procedure

· Assist in the provision of training sessions for staff relating to areas within the remit to ensure that they are aware of associated financial procedures and regulations.

· Attend training sessions and meetings as required

· Seek, consider, and act upon professional support and advice as required.

 

8.0     Key Organisational Objectives

The postholder will contribute to the School’s objectives in service delivery by:

· Ensuring compliance with Data Protection legislation (GDPR).

· Operating within the School’s Equalities Framework at all times.

· Commitment and contribution to improving standards for students, as appropriate.

· Contributing to the maintenance of a caring and stimulating environment for young people.


9.0     Conditions of Service

The National Joint Council Agreement on Pay and Conditions of Service supplemented by Manchester Local Authority and any other local conditions as may be agreed by Governors/Trustees are adopted by Burnage Academy for Boys.

 

10.0    Special Conditions of Service

10.1 Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1971 [Exemptions] Order 1975, as amended. Candidates are required to give details of any convictions on their Application Form and are expected to disclose such information at the Appointment Interview.

10.2 Because this post allows substantial access to children, candidates are required to comply with procedures in relation to Police Checks. Prior to taking up the post, the successful candidate will be asked to give consent to apply for an enhanced disclosure to DBS (Disclosure and Barring Service) to ascertain details from the Police regarding any convictions against them and, as appropriate, the nature of such convictions.

 

11.0    Equal Opportunities

The postholder will be expected to carry out all duties in the context of and in compliance with the School’s Equal Opportunities Policies.

 

12.0    Probationary Period

 The Probationary Period for this post is 6 months.

 

13.0   Notice Period:

The Notice Period will be 3 months. 

 


PERSON SPECIFICATION

 

Essential

Desirable

Qualifications/Experience:


Significant experience in an educational setting or a field recognised management/business degree or professional qualification/s.

 

Evidence of finance, business or administrative management experience to support the day to day operation in an educational setting/company within financial constraints.

 

Evidence of being an effective member of an educational establishment/company’ senior team.

 

Experience of supporting the management of strategic financial plans and influencing decision making.

 

Experience of supporting the management and analysis of budgets, performing end of year accounts closure, procurement and managing assets.

 

Experience of supporting the management of change and implementing new systems/ procedures/ controls.

 

Knowledge of the legislatory framework of schools/academies and education.

 

Knowledge/Skills


Excellent ICT skills and to be able to effectively use specialist software packages.

 

Ability to adapt to challenging situations and people and respond appropriately using negotiation and influencing skills to achieve objectives.

 

Ability to lead and motivate other staff.

 

Ability to organise own workload and that of others to meet conflicting deadlines.

 

Excellent written and verbal communication skills.

 

Possess excellent numeracy and literacy skills.

 

Personal Style and Behaviour


Excellent interpersonal relationships with the public, pupils and colleagues at work.

 

Self-motivation and personal drive to complete tasks to the required timescales and quality standards.

 

The flexibility to adapt to changing workloads demands and new school challenges.

 

Personal commitment to continuous self-development.

 

Personal commitment to continuous school improvement.

 

Personal commitment to the school’s professional standards, including dress code as appropriate.

 

Qualifications/Experience:


Experience of managing within a self-converted single or MAT academy and LA finance services.

 

Recognised accounting qualification, SBM specific qualification, that is, Fellow of NASBM, DSBM, CSBM.

 

Experience and understanding of the working of a governing body in an academy setting, company and charity law, DfE/ESFA regulations and reporting requirements.

 

Experience of working with senior team/executive board in an academy setting.

 

Experience of resource and financial management, formulating budgets, rigorous monitoring and control procedures.

 

Successful experience of implementing, developing and maintaining and effective administrative systems in a busy school/academy environment.

 

Knowledge of in house IT, catering and premises management including the ability to establish priorities.

 

Familiar with FMS6 accounting and HCSS budgeting tool systems.

 

Be able to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

 

Experience of working within a financial team with leading and motivating roles.

 

Ability to manage others in an efficient manner and set own priority.

 

Ability to relate well to children and adults.

 

Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work.

 

Ability to set own priorities and work in an efficient manner.

 

Ability to self-evaluate your learning needs and actively seek learning opportunities.

 

Please ensure all Essential Requirements are documented in the application form. If you are invited to an interview, please bring appropriate certification. 

 

 

The Closing date for this position is Friday 23rd February 2018 at 9.00am


Burnage Media Arts College is committed to safeguarding children and young people. All post holders are subject to appropriate vetting procedures and a satisfactory enhanced Criminal Records Bureau disclosure.

 

1) Please read our Safeguarding Children Policy and our Safer Recruitment Policy documents.

2) Please download an application form below and complete in black type or dark ink, covering the points in the person specification.

 

NB. You MUST complete an application form for your application to be considered

You should also include a covering letter which addresses the following: Your qualities with reference to the 'essential requirements' as listed above; why you should be considered for this post and where would you need to develop, both professionally and as an individual, in order to be successful in this role.

 

3) Send the signed application together with a covering letter, as described above, to: Lynne Bentley, PA/Head of Human Resources, Burnage Academy for Boys, Burnage Lane, Manchester M19 1ER OR email your unsigned application documents to  This email address is being protected from spambots. You need JavaScript enabled to view it.  in which case you will be asked to sign the printed application form during the interview process if you are invited to attend.

 

We will email back to let you know that your application has arrived. If you do not receive an email or if you have any queries about the post, you should phone Lynne Bentley on 0161-432-1527 ext. 7522

NB. Two application forms are attached - the PDF version can be easily printed or viewed online, the WORD version can be DOWNLOADED and filled in digitally so that it can be emailed.

 

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